Executive Assistant

Company: Robert Half Office Team
Location: La Quinta
Posted on: January 16, 2020

Job Description:

DescriptionThe Executive Assistant / Special Projects Manager is responsible for support and overall management of the offices of the CEO and COO. He or she upholds the mission and values established by Aspire Public Schools. The position reports to the Chief of Staff to the CEO, and works closely with teammates across and at all levels of the organization, funders, schools, regional leaders, Board members and external stakeholders.ESSENTIAL DUTIES & RESPONSIBILITIES:Executive Administrative Support Manages the complex calendars, travel, reimbursements and meeting planning for the Chief Executive Officer (CEO), Chief Operating Officer (COO) and Chief of Staff (COS). Coordinates CEO and COO tasks and time allocation based on established priorities and goals. Facilitates the preparation of background materials for meetings and events. Takes and summarizes meeting notes, action items, and priorities for Senior Leadership Team meetings and other meetings as needed. Creates, reviews and edits presentations and documents for the CEO/COO/COS for internal and external communications. Serves as a representative of the CEO/COO and conduit for communications with teammates and external parties.Events Coordination Schedules and organizes key, internal events for CEO/COO, such as Town Halls, SLT Retreats, Operations Retreats, school tours and other leadership retreats/events and works closely with other teammates to execute. Participates as an active member of the Culture Club and helps plan and coordinate events for the Home Office. Assists with the Board of Directors materials and meetings as needed.Special Projects Analyzes survey feedback and suggestions on CEO/COO-run events, such as Town Halls and Close the Loops, in order to find areas of improvement and implement changes. Identifies and implements new processes and tools to improve the effectiveness of the CEO/COO. Conducts research and gathers data on a variety of topics for the purposes of providing information, insights or suggestions to the CEO/COO or other applicable parties. Assists with other special projects as needed for the Chief of Staff to the CEO.Other Related Duties & Responsibilities Demonstrates knowledge of, and support for the Aspire Public Schools mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. Maintains confidentiality and discretion with sensitive materials/matters of the CEO/COO offices. Performs other related duties as required and assigned.RequirementsQUALIFICATIONS:1) Required knowledge, skills & abilities: Strong organizational, time management and multi-tasking skills Very strong interpersonal and communication skills Ability to think on feet and problem-solve when urgent matters arise2) Expedience in office management: Ability to manage projects from idea generation through to implementation Ability to work with constant interruptions and remain focused; understand and carry out oral and written instructions; learn new procedures and upgrade skills in order to meet changing job conditions Ability to work independently as well as with multiple teams Professional appearance and manner3) Minimum educational level: B.A. Degree or equivalent work experience4) Experience required: 5 plus years in a fast-paced, ever changing administrative position; experience in a non-profit environment preferable Interest or experience in K-12 education is preferable Proficiency with Microsoft Office, network printing, copiers and fax machines5) Physical requirements: Stand, walk or bend over, kneel. crouch, reach overhead, graspOfficeTeam is the world's leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field. We are faster at finding you work because of the depth of our client network. Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities. We evaluate all of our OfficeTeam temporaries' skills and match them with the needs of top employers in their area.Apply for this job now or contact us today at 888.490.4154 for additional information.All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada. 2019 OfficeTeam. A Robert Half Company. An Equal Opportunity Employer M/F/Disability/Veterans.By clicking 'Apply Now' you are agreeing to Robert Half Terms of Use.Salary: $16.33 - $17.33 / HourlyLocation: La Quinta, CADate Posted: January 9, 2020Employment Type: TemporaryJob Reference: 00670-9502393256Staffing Area: OfficeTeam

Keywords: Robert Half Office Team, La Quinta , Executive Assistant, Other , La Quinta, California