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Administrative Specialist - Venice Family Clinic

Location: La Quinta
Posted on: February 3, 2020

Job Description:

ResponsibilitiesAs an Administrative Specialist, you will oversee the procurement of materials and services for Venice Family Clinic. This work involves the review of requisitions,the preparement of bid documents, the review and award of bids, anunderstanding of funding sources and account coding, the creation of contractsand purchase orders and the monitoring and modifications of purchasingdocuments as needed. All work adheres toprocurement law and purchasing policies of Venice Family Clinic and UCLA. Work includes communication withrequisitioners, receivers, suppliers, project managers, site managers, Fiscal,IT and Facilities team.Qualifications

  • Interpersonal skills to interact effectively with staff and vendors - Required.
  • Oral communication skills to obtain and convey information clearly and concisely -Required.
  • Ability to negotiate prices and contracts with vendors -Required.
  • Strong Math Skills - Required.
  • Working knowledge of medical insurance billing - Required.
  • Working knowledge of medical terminology - Required.
  • Computer skills on Word, Excel -Required.
  • Ability to operate a 10 key calculator - Required.
  • Bachelor degree and three years of purchasing experience - Preferred
  • Typing skills to prepare forms and reports with moderate speed and accuracy - Required.
  • Skill in setting priorities regarding relative importance of job responsibilities - Required.
  • Ability to work with minimal supervision - Required.
  • Strong understanding of supply management - Required.
  • Ability to create and administer a task priority list based on company needs - Required.PhysicalRequirements - Required.Must be ableto perform the following tasks:Occasionallybend, lift, stretch and reach below the waist and above the headLift and moveitems up to 20 pounds.UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each persons unique achievements and experiences to further set us apart.

Keywords: UCLA HEALTH, La Quinta , Administrative Specialist - Venice Family Clinic, Healthcare , La Quinta, California

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