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Payroll Tax Analyst

Company: Ensign Services
Location: La Quinta
Posted on: February 3, 2020

Job Description:

Ensign Services, Inc. ("ESI") seeks an experienced Payroll Tax Analyst to play a key role in our growing company, as it serves the needs of our rapidly-expanding heath care services client base across the United States. This position is based at our San Juan Capistrano,CA corporate office.

Role Objectives: Ensures payroll processes are coordinated with the administration of the Companies payroll tax administration, analysis, reporting and administrative procedures.

Key Responsibilities

  • Reviews, monitors and identifies employee tax elections and changes confirming proper set up of federal, state and local tax withholding, school district and/or county taxes.
  • Reviews, identifies, and maintains corrections related to Federal annual exemption withholding requirements and special tax exceptions
  • Performs routine administrative tasks with third party settlement provider confirming accurate deposit and filing of tax liabilities
  • Research, document and monitor payroll tax issues and tax notices with third party settlement provider ensuring and maintaining timely resolutions
  • Provides bi-monthly updates regarding outstanding tax issues
  • Escalate tax related issues to management as necessary
  • Analyze data and information using various internal systems to support tax filings
  • Collaborate with internal and external business partners including HR, Finance, Legal and Corporate Tax
  • Gather and report requested data to internal and external recipients including auditors
  • Reconcile quarter and annual filings including year end Tax Statements
  • Prepare all employer required monthly/quarterly returns processed outside of third party provider
  • Manage, update, and verify unemployment rates in Workday and with third party settlement provider
  • Setup new jurisdictions with proper authorities and facilitate appropriate taxation in HRIS and third party vendors
  • Stays abreast of current legislation and regulatory rulings impacting payroll
  • Accountable for year end processing and reconciliation of accurate and timely processing of W 2's with demonstrated knowledge of relevant payroll tax rules and regulations
  • Research, assist, and correct complex tax issues for employees
  • Seeks out continuous process efficiencies or improvements, solicits team for input and participation
  • Understands the end-to-end tax functional processes as well as how the tax functional processes integrate with the overall end-to-end payroll processes
  • Maintain confidentiality with all sensitive data and information
  • Maintain professional verbal and written communication skills
  • Other duties as assigned by management

    Skill Requirements
    • 4-5 years of experience working with large volume payrolls and multiple legal entities is required
    • Experience in working in a multi-state environment
    • Knowledge of HCM and ADP, highly preferred
    • Strong Analytical skills
    • Strong initiative and ability to manage multiple projects
    • Excellent written and verbal communication skills
    • Ability to complete projects timely and accurately
    • Must be detail oriented with strong organizational and analytical skills
    • Ability to work well with others in fast paced, dynamic environment

      Knowledge Requirements
      • Intermediate Local, State and Federal Payroll tax knowledge
      • Excel Functions: Logical, Lookup & Reference,
      • Information, Text, and Conditional Sums
      • Accounting principles.
      • Microsoft Office products
      • Workday preferred
      • ADP Tax Services highly preferred
      • Versed in all aspects of multi state pay practices and labor laws

        Education/Training
        • Bachelor's degree preferred or equivalent related experience.
        • Professional Experience
        • 5+ Years Payroll Experience
        • 5+ years Payroll Tax Experience
        • 3 5+ Years progressive cloud based payroll processing experience - Workday and ADP experience preferred

          Key Accountability:
          • Ensures on time delivery and successful completion of payroll tax tasks.
          • Maintains organization and retention of payroll tax records and third party tax reconciliations.
          • Ensures compliance with state and federal regulations as they pertain to payroll tax

            ESI is the most progressive company in the exploding healthcare services field today. Dedicated to restoring public confidence in the healthcare industry, ESI has assembled a team of highly competent, dedicated and caring individuals who are creating a new standard of excellence for healthcare providers everywhere. ESI currently serves over 300+ locations which include Skilled Nursing Facilities, Assisted Living Facilities, Independent Living Facilities, Home Health, Hospice, Healthcare Resorts, Mobile Diagnostics, Medical Laboratory, Medical Transportation, and Laboratory Services. With nearly 40,000 employees in 15 states nationwide, these facilities have no corporate headquarters or a traditional management hierarchy. Instead, they operate independently with support from the "Service Center," a world-class service team that provides the centralized Clinical, Legal, Risk Management, HR, Training, Accounting, IT and other resources necessary to allow on-site leaders and caregivers to focus squarely on day-to-day care and business issues in their facilities.

            Our Values:
            • C - Celebration
            • A - Accountability
            • P - Passion for Learning
            • L - Love One Another
            • I - Intelligent Risk Taking
            • C - Customer Second
            • O - Ownership

              The incorporation of these principles at all levels of our organization allows our employees to feel valued and excited about their impact on the operational partners and service center team members. Our culture fosters excellence personally and professionally and promotes development that leads to continued success.

              Total Rewards:

              We are committed to providing a competitive Total Rewards Package that meets our employees' needs. From a choice of medical, dental and vision plans to retirement savings opportunities through a 401(k), company match and various other features, we offer a comprehensive benefits package. We believe in great work and we celebrate our employees' efforts and accomplishments both locally and company-wide, recognizing people daily through our Moments of Truth Program. In addition to recognition we believe in supporting our employee's professional growth and development. We provide employees a wide range of free e-courses through our Learning Management System as well as training sessions and seminars.

              Apply Today!

              The employer for this position is stated in the job posting. Ensign Services, Inc. provides recruiting services for operations in the skilled nursing, assisted living, home health and hospice industries.

Keywords: Ensign Services, La Quinta , Payroll Tax Analyst, Accounting, Auditing , La Quinta, California

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