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Accounts Payable Specialist

Location: La Quinta
Posted on: November 10, 2019

Job Description:

ResponsibilitiesThe Accounts Payable Specialist position supports theAccounting Department by performing all duties related to Accounts Payable, inaddition to reconciliations, assisting with audit preparation, andadministrative tasks. This position works under the supervision of theController.Accurate and timely upload, entry,and coding of invoices in a high-volume work environment. Weekly preparation, processing,and distribution of vendor payment reports and checks. In conjunction with thePurchasing, proactively follow-up on open purchase orders. Actively participate inenhancements to the accounts payable process; suggest and implement bestpractices to improve controls and efficiencies. Maintain all 1099 vendordocumentation and prepare annual Form 1099 submissions.Maintain approved vendor listing,including obtaining new vendor forms, W-9's and other relateddocumentation. Resolve all vendor disagreements,including discrepancies, disputing of late fees, and penalties and accountreconciliation. Maintain the Agency's corporateexpense card reports, including: tracking of monthly expenses, reviewing cardholder expenses foraccurate coding, running reports from onlineexpense reporting portal, preparing and uploading monthly journal entries. Through these activitiesdemonstrate an understanding of and commitment to Venice Family Clinic's corevalues of access, activism, care, confidentiality, diversity, excellence,integrity, respect, self-determination, and stewardship; practice these valuesin relations with internal and external customers.Perform support functions for theFinance Department including journal entry preparation, accountreconciliation, filing, faxing, scanning, data entry, and generalreporting as requested. Track and analyze expenses forcapital projects and grants as needed.Assist in analyzing andinvestigating budget to actual variances as needed. Assist in the preparation of auditschedules for outside auditors. Work with finance management toassess best practices and create documented procedures. Ensure compliance with accountingdeadlines. Perform account analysis asneeded. While performing theduties of this job, the employee is regularly required to stand, walk, climbstairs, talk, speak, and hear. The employee frequently is required to usehands and fingers to handle, type, or feel and reach. The employee isregularly required to sit. The employee must occasionally lift and/or moveup to 25 pounds. Other duties as assigned within Venice Family Clinic.QualificationsGraduation from anaccredited college or university with a bachelor's degree in accountingis required or equivalent experience - Strongly Preferred.At least three to fiveyears of Accounts Payable (preferably full-cycle) or general accountingexperience - requiredMust have excellent and effective written and verbal communication skills to work with all levels of the Agency Required.Ability to work well both independently and with others and respond sensitively to clients, staff, and volunteers - Required.Familiarity and high comfort level with web-based technology and proficiency in Microsoft Office software are required.Ability to work with and assess comprehension from many types of learners. Patience, initiative, and ability to work under minimal supervision are required.Comprehensive understanding of accounting procedures, experience and demonstrated abilities for working in a fast paced, multi-cultural setting. Strong organizational skills, accurate, and detail-oriented - Required.Ability to instruct, prioritize, and meet deadlines is required.Ability to calculate figures ad amounts such as discounts, interest, commissions, proportions, percentages. Ability to apply concepts of basic algebra Required.UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each persons unique achievements and experiences to further set us apart.

Keywords: UCLA HEALTH, La Quinta , Accounts Payable Specialist, Accounting, Auditing , La Quinta, California

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